I’m distributing a report externally and I need to remove keywords and subject fields that disclose sensitive project information.

This feature helps you sanitize a report before external distribution by removing or clearing keyword and subject fields that may reveal sensitive project details. It reduces the risk of unintended information disclosure while keeping the report content suitable for sharing.

When sharing a report outside your organization, metadata such as keywords and subject fields can unintentionally expose confidential project names, internal initiatives, or strategic topics. This feature enables you to remove those metadata fields before you distribute the report externally. You can use it during the export, publish, or “prepare for sharing” step to ensure sensitive descriptors are not included. It supports cleaning the keyword field and the subject field specifically, so recipients cannot view these values in the file’s properties or metadata panel. By standardizing how metadata is removed, it helps teams follow privacy and security guidelines without relying on manual checks. It is especially useful for client-facing reports, regulatory submissions, vendor communications, and public releases. It can also be used as part of an internal review workflow, ensuring that the final shared version differs from the internal version only in safe, non-sensitive metadata. The result is a report that is safer to distribute externally while preserving the usefulness of the visible report content. This reduces the likelihood of accidental disclosure and simplifies compliance with information-handling policies.